HabileSec India Private Limited. along with its affiliates worldwide (hereinafter collectively referred to as the “Company”, “We”, “Us”, “Our”) respects an individual’s privacy and is committed to protecting the same. This Data Privacy Policy (“Policy”) describes how We collect, use, disclose and transfer Personal Data (as defined below), through Our websites and applications, current and which may be used by the Company in future including through https://www.habilesec.com/ and online services (collectively, the “Platform”) of the individuals who browse, or access the Platform or provide information on or through the Platform, or whose information the Company otherwise collects, receives or processes in connection with its services (“Services”) (hereinafter, collectively referred to as “Users“, “You”, “Your”) and ensure its compliance with applicable laws and regulations. We are committed to respecting Your online privacy and recognize the need for appropriate protection and management of any Personal Data You share with Us.
Any Third Parties working with or for the Company, and who have or may have access to the Personal Data, will be expected to have read, understand and comply with this Policy.
By accessing and / or using our Platform, the Services and providing the information as explained in this Policy, You understand that We will collect and use Your Personal Data as described in this Policy and You expressly consent to the terms of this Policy. We encourage You to read this Policy regarding the collection, use, and disclosure of Your Personal Data. If You are not comfortable with any of the terms or policies described in this Policy, You may choose to discontinue usage of the Platform and the Services.
The Company may act as data processor or as a separate data controller depending on the Service being provided and the amount of control the Company has over the purpose(s) and means of the data processing.
If You are a job applicant for employment with Our clients (“Applicant”) You understand that HabileSec provides a suite of talent acquisition products, to:
The use and the collection of the Personal Data by the Company is dependent upon how the User interacts and/or avails the Services of the Company
We collect certain information pertaining to You and/or Your usage of the Platform or our Services, to provide better services and offerings. We collect the following categories of Personal Data in the following ways:
We shall use Your Personal Data in a fair and reasonable manner, and where We have a lawful reason to do so. Our use of Your Personal Data depends on the purpose for which You interact with us. We may process Your Personal Data for the following purposes
We may also collect and/or generate anonymized and aggregated information from Your use of the Platform. The anonymized or aggregated information is not Personal Data since We are not able to re-identify You using any means available to Us from that anonymized or aggregated information. The anonymized and aggregated information is used for a variety of functions, including to help Us identify and remediate any bugs, and to improve the performance of Our Platform. The Company may use such information in a number of ways, including internal analysis, analytics and research. We may share this information with Third Parties for Our or their purposes in an anonymized or aggregated form that is designed to prevent anyone from identifying You
In addition to the other uses and disclosures of information set forth in this Policy, and notwithstanding anything in this Policy to the contrary, We may use and disclose, for any purpose, any non-personal data, except where We are required to do otherwise under applicable law. If We combine any non-personal data with personal data, then We will only use and disclose such combined information for the purposes described above while it is so combined
We share Personal Data with certain Third Parties, such as suppliers, clients and advisers that perform certain services on Our behalf or that receive Services from Us. Sometimes sharing Your Personal Data with these Third Parties is necessary for them to perform their services or for Us to provide our Services to them
We will only share Your Personal Data with Third Parties for the purposes identified above in accordance with the Policy, or with Your consent. We will obtain assurances from each Third Party with whom We share Your Personal Data for purposes of maintaining our relationship with You (e.g., benefits providers) that it will safeguard Your Personal Data consistently with this Policy and will notify the Company if it makes a determination it can no longer meet this obligation. If We have knowledge that a Third Party is using or disclosing the Personal Data in a manner contrary to this Policy, We will take steps to prevent or stop the use or disclosure
Your Personal Data may be also disclosed or transferred to a third party in the event of any proposed or actual reorganization, sale, merger, joint venture, assignment, amalgamation or any other type of acquisition, disposal or financing of all or any portion of our Company or of any Company assets (including should the Company become insolvent, enter into receivership or any similar event occur). Should such an event take place, We will direct the transferee to use the Personal Data in a manner that is consistent with this Policy
We may also disclose Your Personal Data to third parties if necessary, to comply with legal obligations, for example to cooperate with regulatory authorities, law enforcement bodies, or courts
We may store Your personal data using Our own secure on-site servers or other internally hosted technology. Your Personal Data may also be stored by Third Parties, via cloud services or other technology, with whom the Company has contracted, to support the Company’s business operations
These Third Parties do not use or have access to Your Personal Data other than for cloud storage and retrieval, and the Company requires such parties to employ at least the same level of security that We use to protect Your Personal Data
We store Your Personal Data until it is no longer necessary to provide our Services, or until You ask Us to delete Your Personal Data. We may also be required to retain certain information in order to comply with local laws. If You wish to delete Your Personal Data, You should submit a delete request to enquiry@habilesec.com. However, if You are a job applicant, please log-in to Your account and make a formal request to delete Your Personal Data
The Company is a global company, with offices located in many countries. As a result, Your data may be transferred to other Company’s offices for the purposes identified above. Any such transfer shall take place only in accordance with and as permitted by the law of your jurisdiction. Regardless, in all events, We shall apply the provisions of this Policy to Your Personal Data wherever it is located
If You post any comments or content on Our Platform, You should be aware that any information You choose to provide there may be read, collected, or used by the third parties. We are not responsible for the information You choose to submit, and We cannot guarantee that third parties have not made copies of or will not use such information in any way. We may display links to web sites that are owned or operated by third parties on Our Platform. Please understand that these websites are independent from the Company, and the Company has no control over the content on that website, even if the Company provides information or Services to the owner of that website. The Company is not making any representations about, endorsing, or accepting any responsibility for the content or the use of such website. Further, We are not responsible or liable for any damage or loss related to the use of any Third-Party website. You should always read the terms and conditions and the privacy policy of a Third-Party website before accessing or using it
We use reasonable security measures to help protect against the unauthorised access, loss, misuse and alteration of the Personal Data under our control. No method of transmission over the internet, or method of electronic storage, is completely secure, however. In addition, please note that emails, messages sent via Your web browser, and other similar means of communication with other Users, are not encrypted. Therefore, while We strive to protect Your information, We cannot guarantee its security
Please also be aware that We may use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be non-negotiable; these service providers have informed Us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, We will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies
Our clients may opt in to use features that assist them in the recruitment process through automated means. For You as a candidate, it means that Your application is processed and analyzed to identify relevant aspects from Your work history such as previous positions and employers, education history, demonstrated skills, and duration of work. These aspects are then compared against the job published by Our client to indicate how Your application corresponds with the requirements outlined in the job listing
These findings help Our client highlight existing information in Your application. The automated capabilities are used to facilitate the recruitment process; however, any conclusive hiring decisions are ultimately at the client’s discretion
As a User, You may avail Yourself of the rights explained below. Please note, We may attempt to verify Your identity through the email address or telephone number associated with Your use of our Platform prior to fulfilling any such request and reserve the right to deny a request where We are unable to satisfactorily complete this process. If You authorize someone to make a request on Your behalf, We may also deny Your request if We are unable to verify with You that the individual making the request is authorized to act on Your behalf.
In cases where We are data processors, We will forward any requests, inquiries or claims concerning these processing activities to the respective data controller for further assessment and necessary action
The Users are able to edit and update most of their Personal Data held by Us on the Platform, and if You have any queries or complaints, We encourage You to contact Us at enquiry@habilesec.com
Alternatively, if You do not wish to do this You may make a formal request to have Us rectify any inaccurate Personal Data on Your behalf by sending an email to enquiry@habilesec.com from the email address associated with Your account
If You have any queries or complaints about how We process Your Personal Data, We encourage You to contact Us at enquiry@habilesec.com
Alternatively, if You do not wish to do this You may make a formal request to object to, or restrict, processing of Your Personal Data. For example, You have the right to object to the legitimate interest processing of Your Personal Data for marketing purposes. In order to do so, please write to Us on enquiry@habilesec.com for doing so.
Please note that we will no longer be able to provide You any services in case You restrict the processing of Your Personal Data.
If You no longer want to receive marketing materials from Us based upon Your Personal Data, You may opt-out by following the procedures specified below:
If You wish to opt out of a particular marketing email, You may do so by clicking “unsubscribe” (or an equivalent action) where applicable. Please note that this will only opt You out of that particular marketing message.
In addition, You may opt out of all marketing messages by sending an email to enquiry@habilesec.com. We will comply with Your request as soon as reasonably practicable, and in accordance with applicable laws.
Finally, please note that We may still send other messages to You, such as administrative and transactional messages
The Users shall be able to access most of their Personal Data held by Us on the Platform, and if You have any queries or complaints, We encourage You to contact Us at enquiry@habilesec.com. If You are a job applicant and wish to see the Personal Data that We have stored, You may log-in to Your account and click on the ‘profile’ tab to view Your Personal Data stored with Us.
Alternatively, if You do not wish to do this, You may make a formal request to access Your Personal Data held by us. We will provide Your Personal Data to You in a portable format to allow it to be transmitted to third parties. This right only applies to Personal Data that You have provided to the Company as the data controller.
If You have interacted with Us using more than one email address, please submit a subsequent request with the additional email addresses so that We may provide this Personal Data as well
If You wish to delete Your Personal Data, You may log-in to Your account and make a formal request under the ‘delete’ tab to delete Your Personal Data. Once Your request has been confirmed, We will initiate the necessary steps to execute this exercise. Where the deletion request relates to the Personal Data that You previously requested be made public on Our Platform (e.g. a job seeker posting a public resume), We will make reasonable efforts to inform any other controllers of this request. If You have interacted with Us using more than one email address, please submit a subsequent request from the account associated with such additional email addresses so that We may delete this Personal Data as well. If You have any queries or complaints relating to deletion, We encourage You to contact Us at enquiry@habilesec.com.
PLEASE NOTE: by requesting the deletion of Your Personal Data, You will no longer be able to create an account with the Company using the same email address. We will no longer to obliged to provide you any service upon the deletion of Your Personal Data. If You simply wish to close Your account, please click the “Delete” button in Your account page. If You use an application or take any other action on the Platform using the same email address associated with Your deletion request, You may not receive certain communications associated with those actions from Us or other Users. Additionally, by making a Personal Data deletion request, You acknowledge that You will be removed from consideration for all active sweepstakes, contests, prize draws, and other promotions
There are certain activities where We ask for Your consent to use Your Personal Data. You have the right to withdraw this consent at any time by writing to Us at enquiry@habilesec.com. Where You are providing location information via a mobile app, You may turn off your location services on Your device at any time. For other services that rely on Your consent, You can withdraw your consent via the workflow for that given Service. Please note that any processing that We have carried out before the withdrawal of Your consent remains lawful.
Such rights of rectification, objection, restriction, access, portability and deletion are subject to certain limitations, as provided for by applicable laws. Individual requests will be completed within the time allotted by relevant regulations, which starts to run from the point of the Company confirming Your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by the Company and only imposed to the extent permitted by applicable law
The Company does not knowingly collect data from children under the age of eighteen. If You are under the age of eighteen, You must ask Your parent or guardian for permission to use our Platform. If a child under eighteen (18) submits Personal Data to the Company and We learn that the Personal Data is the information of a child under eighteen, We will attempt to delete the information as soon as possible. If You believe that We might have any Personal Data from a child under eighteen (18), please contact Us at enquiry@habilesec.com.
The GDPR provides certain rights for EU residents. You may decline to share certain information with us, in which case We may not be able to provide some of the features and functionality of the Platform or the Services. These rights include, in accordance with applicable law, the right to object to or request the restriction of processing of Your information, and to request access to, rectification, erasure and portability of Your own information. Where We process Your information on the basis of Your consent, You have the right to withdraw that consent (noting that such withdrawal does not affect the lawfulness of any processing performed prior to the date on which We receive notice of such withdrawal, and does not prevent the processing of Personal Data in reliance upon any other available legal bases). The requests should be submitted by contacting Us by writing to enquiry@habilesec.com (and You must state “Privacy Policy” as the subject matter of the enquiry in the subject line). If You are an EU resident and have any unresolved privacy concern that We have not addressed satisfactorily after contacting Us, You have the right to contact the appropriate supervisory authority and lodge a complaint.
If you’re not satisfied of how We process Your personal data and the processing of Your personal information is subject to the EU GDPR, You can lodge a complaint at any time to our Data Protection Officers or to the relevant data protection supervisory authority.
We may send one or more cookies or other anonymous identifiers to Your device through the Platform to collect and store information when You visit the Platform.
We may use both session cookies, which expire once You close Your web browser, and persistent cookies, which stay on Your computer until You delete them and other technologies to help Us collect data and to enhance Your experience with the Platform. Cookies are small text files a website can use to recognize a repeat visitor to the website. We may use cookies for various purposes, including to:
When processing Your data, We may use third-party analytics services to evaluate Your use of the Platform, compile reports on activity, collect demographic data, analyze performance metrics, and collect and evaluate other information relating to the Platform and mobile and internet usage. These third parties may have access to Your data, use cookies and other technologies to help analyze and provide Us the information and, in some cases, connect such information with other data held by Us, or third party, environments. You consent to the processing of information about You by these analytics providers in the manner and for the purposes set out in this Policy.
At present, We work with the following analytic partners:
The Company or third-party advertisers or their advertising servers may also place or recognize unique cookies on devices or use other electronic tools in order to help display advertisements that the Customers see on the Platform. Information about visits to, and activity on, the Platform, an IP address, the number of times an advertisement has been viewed and other such usage information is used, alone or in combination with other information, to display on the device screen advertisements that may be of particular interest to You. We may use web beacons, provided by third-party advertising companies, to help manage and optimize our online advertising and product performance. The web beacons enable Us to recognize a browser’s cookie when a browser visits the website, and to learn which banner ads bring users to the website. The use and collection of the information by these third-party service providers, and third-party advertisers and their advertising servers is not covered by this Policy
The owner for the Policy shall be the Data Privacy Officer. The Data Privacy Officer shall be responsible for maintenance and accuracy of this Policy. Any queries regarding the implementation of this Policy shall be directed to the Data Privacy Officer.
Notwithstanding, We currently keep Your Personal Data in a very secure manner and restrict who has access to it. We need Your Personal Data to be able to provide Services to You and to give You access to our Platform and You give Us your Personal Data at the time your register for Our Platform, download Our mobile app and/or use or buy Our products and Services.
We will notify as soon as possible but no later than 72 (seventy-two) hours if We determine that Our systems have been hacked and Your Personal Data disclosed as a result of such hacking or any other unauthorized breach of Your systems and databases
Please note that We review and may make changes to this Policy from time to time and as required under applicable laws. We will not reduce Your rights under this Policy without Your explicit consent. When changes are made, the Policy link will include a notation “Revised (date).” indicating that You should review the new terms, which will be effective immediately upon posting on this page, with an updated effective date. The notation will be included in this Policy link for at least seven (7) days after the update has been made. By accessing the Platform after any changes have been made, You signify Your agreement on a prospective basis to the modified Policy and any changes contained therein. In case You miss the notification referenced above, be sure to return to this page periodically to ensure familiarity with the most current version of this Policy
If You are concerned about the handling of your Personal Data, or if You have any complaints or queries related to Your Personal Data or our Policy, please contact:
The Data Protection Officer
Email: enquiry@habilesec.com